CV | Vanguard Business Services

Professional Experience

Executive Business Partner

Vanguard Business Services, LLC

2025 - Present

Coordinated administrative support and high-profile events, achieving 95% satisfaction across 20+ initiatives.
Developed and managed project plans for Steering Committees, Advisory Boards, and Working Groups, ensuring seamless execution.
Managed Vice President's dynamic calendar and meeting coordination via MS Outlook, improving scheduling efficiency by 30%.
Orchestrated complex domestic and international travel plans, ensuring 100% on-time itineraries and smooth logistics.
Monitored working group progress against milestones and deliverables, reducing program delays by 25%.
Implemented a Slack-based project tracker that improved real-time communication and team responsiveness by 25%.

Administrative Coordinator

Alexion AstraZeneca Rare Disease

2020 - 2025

Supported senior leaders by managing dynamic calendars and meeting logistics, enhancing schedule efficiency by 20%.
Coordinated inter-departmental activities and managed sensitive information, streamlining data collection and reporting processes.
Developed complex spreadsheets using pivot tables and VLOOKUP, improving program data tracking accuracy by 30%.
Scheduled meetings and managed inbox and calendars for a Vice President, ensuring 100% timely coordination via MS Outlook and video conferencing tools.
Prepared and executed international and domestic travel plans, consistently delivering seamless itineraries and reducing travel-related delays.
Optimized executive scheduling using Google Workspace, cutting calendar conflicts by 20%.

Executive Assistant/Office Manager

Achillion Pharmaceuticals, LLC

2019 - 2020

Managed office operations including payroll, correspondence, and filing systems, ensuring operational efficiency and timely task completion.
Managed annual budgets and analyzed expenditure trends, resulting in a 15% cost reduction through effective budgetary policy adjustments.
Established robust bookkeeping systems that improved financial reporting accuracy and maintained balanced ledgers.
Oversaw HR functions including recruitment and benefits administration, improving staffing processes and reducing hiring time by 20%.

Office Manager

Biopeptek Pharmaceuticals, LLC

2016 - 2019

Managed office operations including payroll, correspondence, and filing systems, ensuring operational efficiency and timely task completion.
Managed annual budgets and analyzed expenditure trends, resulting in a 15% cost reduction through effective budgetary policy adjustments.
Established robust bookkeeping systems that improved financial reporting accuracy and maintained balanced ledgers.
Oversaw HR functions including recruitment and benefits administration, improving staffing processes and reducing hiring time by 20%.
Marketing implementation. Experimented with various design and content formats, produced valuable content for the website and blog, built strategic relationships, oversaw the marketing budget, and measured campaign performance against goals.

Business Operations Manager

Graphene Frontiers, LLC

2014 - 2016

Administered HR systems, recruiting talents and advising on policy matters to ensure compliance and effective resource allocation.
Verified invoice accuracy and maintained books using QuickBooks, improving record reconciliation by 20%.
Managed payroll data and records, ensuring confidentiality and timely processing with improved accuracy.
Supported the CEO by efficiently managing calendar schedules and travel arrangements, increasing meeting punctuality by 25%.

Virtual Assistant

The Competent Assistant, LLC

2006 - 2014

Assisted various Presidents, Vice Presidents, and Business Owners in their day-to-day administrative operations.
Executive/Administrative Assistance
Customer Support, Sales, and Account Management
Website Management
Social Marketing and Integration
Email Marketing Campaigns

• Project Management • Stakeholder Engagement • Customer Service Excellence

• Task Prioritization • Team Leadership • Accounts Payable/Receivable

• Budget Management • Risk Assessment • People Management

• Resource Allocation • Schedule Coordination • Marketing Campaigns

• Scope Management • Process Expense Reports • People Management

Pierce College

Business Administration

Graduated 1995